Facilities Assistant – Administrative
New York City 10016
Parttime – 3 days a week onsite/flexible on days hours
Temporary with possible lead to fulltime
Salary $30 – $35 per hour

We’re looking for a Facilities Assistant to help bring structure and energy back to an office space, which has been largely inactive since the pandemic. This role is perfect for someone who’s organized, proactive, and enjoys keeping things running smoothly behind the scenes.
As a Facilities Assistant, you’ll take the lead on coordinating office maintenance, organizing workspaces, managing supplies and equipment, and ensuring our environment is clean, functional, and ready to support a productive team.
 

Key Responsibilities

• Coordinate third-party cleaning, repair, and maintenance services.
  

• Organize and declutter office spaces including storage areas, supply rooms, and common areas.
  

• Receive and unpack office equipment, supplies, and furniture, ensuring everything is put in its proper place.
  

• Set up or reconfigure workstations and meeting spaces as needed.
  

• Maintain an inventory of office supplies and re-order, as necessary.
  

• Assist with vendor communications, deliveries, and facility-related scheduling.
  

• Provide administrative support as needed to help various departments get re-established in the office.
  

• Ensure shared spaces are properly stocked and functional (e.g., kitchen, breakroom, meeting rooms).

Qualifications

• Previous experience in facilities coordination, office support, or administrative roles preferred.
  

• Excellent organizational skills and attention to detail.
  

• Strong communication skills and ability to work well with internal teams and external vendors.
  

• Comfortable with light physical tasks (e.g., unpacking boxes, setting up equipment).
  

• Self-starter who can work independently and manage priorities effectively.
  

• Proficient in Microsoft Office (Outlook, Excel, Word) and comfortable with basic tech setup.

What We Offer

• A hands-on role where you can make a visible impact on our office environment.
  

• Supportive and team-oriented work culture.
  

• Flexible schedule
  

• Competitive pay based on experience.

If you’re someone who enjoys bringing order to chaos and thrives in a behind-the-scenes support role, we’d love to hear from you.

For immediate consideration please send resume to chrc511@kellyservices.com
 

9797819