Procurement and Administrative Coordinator

By | February 12, 2025

Procurement and Administrative Coordinator

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Job ID: 9724311

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Irving, TX, US

Office

High School or equivalent

Full Time, Direct Hire

$45,000

Experienced (Non-Manager)

On-site

Nonprofit Charitable Organization

First Shift (Day)

Irving, TX, US

$45,000

Experienced (Non-Manager)

Full Time, Direct Hire

Nonprofit Charitable Organization

On-site

Office

High School or equivalent

First Shift (Day)

Apply Now Applied

Job details

Job Overview: The client, a global humanitarian and development organization, is seeking a dynamic and detail-oriented individual to join their Irving, TX office team as a Procurement, Administration, and Facilities Coordinator. This role will be responsible for overseeing procurement processes, managing administrative tasks, and ensuring the smooth functioning of office facilities. The ideal candidate will have excellent organizational skills, a proactive approach to problem-solving, and the ability to manage company travel bookings efficiently.

Location: Irving, Texas, USA

Salary: $45,000
 

Key Responsibilities:

  • Procurement:

  • Ensure the Procurement Policy and guidelines are consistently applied across the client’s activities.

  • Manage vendor relationships and negotiate contracts for office supplies, equipment, and services in line with the procurement policy.

  • Draft consultancy contracts as required.

  • Process purchase orders and ensure the timely delivery of goods and services.

  • Maintain an accurate inventory of office supplies and manage stock levels.


  • Administration:

  • Maintain office records and handle confidential information with discretion.

  • Provide analytical reports to management on expenditures, spends, and trends as required.


  • Facilities Management:

  • Ensure the office environment is clean, safe, and conducive to productivity.

  • Coordinate maintenance and repair services for office equipment and facilities.

  • Manage office space allocation and seating arrangements.


  • Travel Management:

  • Arrange and manage company travel bookings, including flights, accommodations, and car rentals.

  • Ensure travel itineraries align with company policies and budgets.

  • Provide support to employees during travel, including handling changes and emergencies.

    Qualifications:

    • Education: Bachelor’s degree or equivalent experience in a related field, either from the charity sector or private sector.

    • Experience: Proven experience in procurement, administration, and facilities management.

    • Skills:

    • Strong organizational and multitasking abilities.

    • Excellent communication and negotiation skills.

    • Proficient in Microsoft Office Suite and other relevant software.

    • Ability to work independently and as part of a team.

    • High attention to detail and a proactive approach to problem-solving.

    • Adherence to the values of the client.

    Benefits:

    • Competitive salary and benefits package.

    • Health, dental, and vision insurance.

    • Paid time off and holidays.

    • Professional development opportunities.

    If you are a proactive professional with strong organizational skills and experience in procurement, administration, and facilities management, we encourage you to apply!

    9724311

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