Administrative Assistant / Receptionist

Kelly Services

Location: US – Bartlett, IL

Pay Range: $21.50/hr – $24.00/hr

Hours: 8am-5pm (1hr lunch)

This position is a contract-to-hire opportunity, with potential to be hired in permanently within 3-4 months pending attendance, performance, etc. This will help you build a career at our client!

We are looking for an organized and outgoing individual to work at one of our premier partner’s here in Bartlett, IL. Our partner is a leader in the mechatronic drive engineering and manufacturing industry, helping serve customers in many different industries. Here is what they are looking for in a new administrative assistant/receptionist:

Responsibilities:

• Operate the main phone system and receive and route all incoming calls for the company. Take accurate messages when calls are not connected and notify company personnel of all messages.
  

• Perform various administrative tasks for the HR Department, including data entry, tracking data in spreadsheets, scheduling meetings, updating communication boards, sorting and filing data, printing labels, and more.
  

• Process invoices for Accounts Receivable.
  

• Order office supplies as needed and manage inventory by restocking as needed.
  

• Greet authorized visitors and contact the appropriate company personnel. Instruct guests to complete the required visitor registration. Provide pertinent company information to callers and visitors as requested.
  

• Retrieve mail from the mailbox and sort/distribute according to company/personnel destination and inter-office mailboxes. Handle outgoing mail.
  

• Open and close the lobby for business hours, switching lights, securing the front door, and maintaining the neatness of the lobby, kitchen, conference rooms, and office supply room.
  

• Perform other duties as assigned.
  

• Able to commit to on-site attendance full-time

Qualifications:

• High proficiency in Microsoft Office products such as MS Teams, Outlook, PowerPoint, Excel, and Word is required. Knowledge and proficiency in Microsoft SharePoint is a plus.
  

• Ability to understand our customers’ needs/expectations and be empathetic to their needs.
  

• Strong people and customer service skills with a positive demeanor as well as effective verbal and written communication skills.
  

• Complete administrative tasks with great detail and accuracy in a timely manner.
  

• Well-organized; maintain 5S organization of the work area and mail room.
  

• Ability to maintain company and personnel confidentiality.
  

• Must be able to lift boxes of supplies up to 35 pounds.
  

• High school diploma or General Education Development certificate (GED) is required. An Associate’s degree in business administration or a related field is preferred.
  

• 1-3 years of administrative/receptionist or customer service experience is preferred.
  

• Demonstrates attention to detail.
  

• Demonstrates company knowledge and commitment to company values.
  

• Effectively communicates with others.
  

• Develops effective work relationships with others.
  

• Understands customer perspective and acts on customer feedback.
  

• Recommends ways to improve.
  

• Courteous, professional demeanor.
  

• Challenges current methods and seeks multiple solutions to issues.

Benefits:

• Great Place To Work Certified
  

• Competitive Base Salary
  

• Weekly Pay (Every Friday)
  

• What are the benefits as an employee with Kelly?https://www.mykelly.us/us-mykelly/perks/

Please apply direct to this post or email resumes to joer052@kellyservices.com

We look forward to speaking and working with you!

9682811