Accounting & Admin Clerk

Overview:

We are seeking a detail-oriented and experienced individual to join our team as an Accounting & Administrative professional. This position involves various accounting and administrative responsibilities, ensuring the smooth operation of our financial and office functions.

Job Responsibilities:

The following duties are essential for this position. Note that this list is not exhaustive, and additional tasks may be assigned as needed.

Accounting:

1. Accounts Receivable (AR) and Accounts Payable (AP):

   • Handle all AR and AP functions.
     

   
   

2. Past Due Invoicing:
   

   • Manage past due invoicing to ensure timely payments.
     

   
   

3. Disputing and Claim Management:
   

   • Address issues such as wrong billing, warranty for damages, unpaid invoicing claims, shipping-related concerns, credit history, and purchased product returns.
     

   
   

4. Inventory Booking and Recording:
   

   • Keep accurate records of inventory bookings.
     

   
   

5. Supplier Management:
   

   • Research potential suppliers and negotiate pricing.
     

   
   

6. Financial Statement Updates:
   

   • Update monthly, quarterly, and yearly financial statements.
     

   
   

7. Budget Preparation:
   

   • Prepare the annual budget and compare actual versus planned expenditures.
     

   
   

8. Report Preparation:
   

   • Prepare various reports as requested by HQ.
     

   
   

9. QuickBooks:
   

   • Utilize QuickBooks with more than 3-5 years of experience required.
     

Administration:

1. Bill Management:

   • Manage suppliers’ and vendors’ bills.
     

   
   

2. Credit Management:
   

   • Oversee company credit accounts.
     

   
   

3. Supply Management:
   

   • Update requisition forms and order office & warehouse supplies.
     

   
   

4. Request for Quotes:
   

   • Request quotes for new purchases and report findings.
     

   
   

5. Contract Maintenance:
   

   • Maintain and manage company contracts.
     

   
   

6. Building Care:
   

   • Oversee landlord and building-related care tasks.
     

   
   

7. Payment Requests:
   

   • Create payment requests for vendor bills.
     

   
   

8. Expense Reports:
   

   • Update and manage expense reports.
     

   
   

9. MBE Status Submission:
   

   • Submit Monthly Business Enterprise (MBE) status for customers.
     

Qualifications:

• Proven accounting and administrative experience.
  

• Strong organizational and multitasking skills.
  

• Proficiency in QuickBooks with 3-5 years of relevant experience.
  

• Strong communication skills.
  

• High attention to detail and accuracy.

Salary:  $50,000 – negotiable based on experience

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