Job Title: Bookkeeper and Office Manager
Location:   Buffalo Grove, IL
Salary: $27-31/hr.
Duration: Contract to hire
Hours: M-F  8:30a – 5p
Job Summary:
We are seeking a highly organized and detail-oriented Bookkeeper and Office Manager to join our team. This dual-role position is ideal for a professional who excels at managing financial records and overseeing office operations. The successful candidate will possess strong bookkeeping expertise and administrative skills to maintain a productive and efficient work environment.
Responsibilities:

• Confirm invoices and email daily; track aging and send monthly statements.
  

• Handle credits and other basic accounting tasks, including journal entries.
  

• Manage Accounts Payable and Receivable using QuickBooks Enterprise.
  

• Initiate and receive ACH and wire transfers via the bank portal.
  

• Reconcile credit card and bank statements accurately and promptly.
  

• Track and enter data for inventory valuation.
  

• Oversee human resources tasks, including payroll processing with Paychex and PTO management for employees and periodic Employee Handbook updates.
  

• Compile financial reports and data for monthly and yearly financials.
  

• Collaborate with an outside accounting firm to complete tax forms, required reporting, and payments
  

• Order and manage office and warehouse supplies to ensure operational efficiency.
  

• Confirm purchase order details in the inventory management system along with receiving reconciliations
  

• Assist with the coordination of periodic special events.
  

• Provide support to the Vice President and other team members as needed.
  

• Utilize Excel for product costing updates every 6 months.
  

• Run end-of-month reporting and close the books.
  

• Organize and maintain files on Google Drive.
  

• Operate effectively within a small office and warehouse environment.

Skills and Qualifications:

• Proficient in using QuickBooks Enterprise for financial tasks.
  

• Previous experience in a similar bookkeeping or office management role.
  

• Basic understanding of accounting principles and practices.
  

• Proficient in Excel database updates
  

• Exceptional organizational skills and attention to detail.
  

• Strong time management and multitasking abilities.
  

• Ability to maintain confidentiality and handle sensitive information with discretion.
  

• Strong interpersonal and communication skills.
  

• Experience with human resources tasks, such as payroll and PTO management, is a plus.

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