Job Title: Billing Coordinator
Employment Type: Temporary-to-Hire
Location: On-site, 5 days per week
Pay Range: $21 – $25 per hour
Reports to: Accounting Department
Start Date: Immediate

Position Overview:
We are seeking a detail-oriented and organized Billing Coordinator to join our close-knit office of 32 professionals. This role is to fill a position due to an upcoming retirement in January. The Billing Coordinator will be responsible for processing monthly invoices according to customer specifications, maintaining accounts receivable records, and assisting with accounts payable. This role offers an opportunity to work in a collaborative team environment, handling tasks that contribute directly to the financial health of our organization.

Key Responsibilities:

• Billing and Invoicing

  • Prepare monthly invoices per customer specifications and ensure accuracy.
    

  • Review emails and billing notes to accurately process invoices.
    

  • Assemble and forward backup documentation for monthly billing statements to customers.
    

  • Enter customer and billing information into QuickBooks and other customer-specific platforms.
    

  • Correct and process demand and non-demand billing, discrepancy items, and rate changes as necessary.
    

  
  

• Customer Support

  • Respond to routine billing inquiries via email and phone.
    

  • Assist with collections and follow up on outstanding accounts.
    

  • Provide support to other members of the Accounting Department, including analysts, team leads, and supervisors.
    

  
  

• Month-End and Expense Management

  • Assist with billing month-end close activities.
    

  • Process expense reports and invoices, especially related to federal government accounts.
    

  • Support general office operations, including answering the main office phone as needed.
    

Qualifications:

• Minimum Requirements:

  • Associate degree in Accounting, Finance, or a related field.
    

  • 1-5 years of experience in billing, with exposure to handling invoices and expense reports.
    

  • Intermediate computer skills, including proficiency in Microsoft Office Suite.
    

  • Strong communication skills, both written and verbal, with the ability to interact professionally with customers and colleagues.
    

  • Highly organized, detail-oriented, and capable of managing multiple tasks effectively.
    

  
  

• Preferred Skills:

  • Proficient in Microsoft Excel, including experience with Pivot Tables.
    

  • Experience using QuickBooks for billing and accounts management.
    

Additional Information:

• This position requires two in-person interviews: one with our primary contact and another with the hiring manager.
  

• The ideal candidate will possess strong soft skills and effective communication abilities, fostering a positive rapport within our team-oriented office environment.

Please submit resumes for review as soon as possible to Gabriel P. (gabp184@kellyservices.com). We will be reviewing applications over the weekend and into the following week.

9628376