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Global Services Fleet Analyst
Niskayuna, NY, US
Office
High School or equivalent
Full Time, Temporary
Entry Level
On-site
Accounting and Auditing Services
First Shift (Day)
Niskayuna, NY, US
Entry Level
Full Time, Temporary
Accounting and Auditing Services
On-site
Office
High School or equivalent
First Shift (Day)
Job details
| Kelly Services – Supporting GE Vernova | |||||||||
| Full Time – 40 hours / week Mon-Fri 8-5pm * Remote position (This position is only for 6-months, with the possibility to be converted permanently) |
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| Global Services Fleet Analyst: | |||||||||
| – Groups I Support: | |||||||||
| o US: Wind Field Services, Sales, Tehachapi/Engineering, Travel (MCE/Uptower/HighVo/LIFTRA + Services + Blades), LMWIND | |||||||||
| o Canada: Wind |
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| – Reports Generated | |||||||||
| o Monthly: Inventory, Invoice, Fuel Transactions last 90 Days, Fuel Transactions Previous Month, Fuel Transactions YTD, DOT fuel transactions. Site Manager requested reports. | |||||||||
| o Weekly: Sold Asset Report, Order status report (from Element) |
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| – Systems Used: | |||||||||
| o GE Company Vehicles for US Operations – Support Central | |||||||||
| o SUPPORT CENTRAL VEHICLE WORKFLOW | |||||||||
| o Xcelerate -Main System | |||||||||
| o Xcelerate for Drivers | |||||||||
| o DataSense – JJ Keller (DOT) | |||||||||
| o GeoTab – Telematics + DOT Vehicles | |||||||||
| – Team: | |||||||||
| o US: Element FPS Team, Shawn Marshaw (GE Corp) | |||||||||
| o Canada: Element – Kelly Morgan, Ana Flores (GE Corp) | |||||||||
| – General Responsibilities: | |||||||||
| o Policy – ensure drivers’ familiarity and understanding of company vehicle policy | |||||||||
| o Fuel PIN issuance as requested | |||||||||
| o Work with regional leadership to proactively understand vehicle needs including anticipated business growth, upfit options, EHS requirements | |||||||||
| o Place vehicle orders via workflow submittal with guidance from regional leadership regarding need-by timing, quantity, location, billing | |||||||||
| o Monthly newsletter to drivers providing updates, reminders for mileage reporting, vehicle ordering updates, etc. | |||||||||
| o Work with Element and drivers to ensure completion of state transfers and required documentation | |||||||||
| o Frequent review and analysis of inventory to optimize vehicle utilization | |||||||||
| o Issue resolution—liaison to support employees: vehicle delivery, vehicle assignment, fuel cards, PINs, registration issues, mileage reporting, repair delays, etc. | |||||||||
| o Review inventory and billing to ensure proper allocation and assignment | |||||||||
| o Review and follow up on fraudulent fuel charges. Complete related paperwork with the driver and ensure new issuance of fuel pin or card if necessary | |||||||||
| o Review and follow up on accident claims, working with EHS and HR when required. Ensure all claims are completed. | |||||||||
| o Actively participate Fleet Bullet Train to ensure cost savings goals are met | |||||||||
| o Coordinate transportation of vehicles when needed- typically requested for average size vehicles via workflow request | |||||||||
| o For Canada only- review and decision maintenance repairs | |||||||||
| o Workflow process – Track vehicle assignment changes and ensure workflows get completed. Ensure proper billing information is provided. Ensure proper vehicle assignment is listed | |||||||||
| § Submittal of pooled vehicle reassignments is completed by fleet coordinator | |||||||||
| § Ensure custodial drivers receive and review company vehicle policy. Custodial driver must submit own workflow to confirm custodial drivers’ acknowledgment of payroll deduction and personal mileage reporting requirements. | |||||||||
| § Ensure prompt un-assignment of vehicles from employees who move to a new role or leave the company | |||||||||
| · Manager/HR should inform fleet coordinator of employment status changes | |||||||||
| § Review workflow form requests for fleet vehicles | |||||||||
| · Follow up with business approver to ensure approvals are completed in a timely manner | |||||||||
| · Ensure accuracy of all info on request including fleet #, vehicle requested and billing information | |||||||||
| § Ensure correct workflow forms are utilized (reassignment/new need vs discontinue/removal) | |||||||||
| o Replacement Cycle | |||||||||
| § Review vehicles identified for replacement. Determine if replacement is needed. If needed, what size vehicle is needed? | |||||||||
| § Time Sensitive: Need to process quickly in order to get upfit requests out to drivers, and orders to OEMs to claim vehicles. | |||||||||
| o DOT Program in US: Shawn, JJ Keller, Element. Need EHS assistance—this is a regulatory compliance program | |||||||||
| § Vehicles (10,001+ lbs) | |||||||||
| · Electronic Logging Device installation | |||||||||
| · Placards/decals on vehicle | |||||||||
| · Fuel transactions (monthly) | |||||||||
| · Inspections | |||||||||
| · Proper accounts (IRP, IFTA, HUT) | |||||||||
| § Drivers | |||||||||
| · Driver qualification – Initial and continuous | |||||||||
| o Files – application, review of MVR, safety performance history records requests, etc. | |||||||||
| o Road test and road test certificate | |||||||||
| o Medical examiner certificate (DOT Physical) | |||||||||
| o Drug & Alcohol Testing (CDL drivers – 26,001 lbs +) | |||||||||
| · Training | |||||||||
| · Continuous review and reporting | |||||||||
| o DOT Program in Canada: WORK IN PROCESS. Need EHS assistance—this is a regulatory compliance program | |||||||||
| § Mclean site has crane truck over the set weight threshold. CVOR # has been created. | |||||||||
| o Telehandler/Crane Requests: | |||||||||
| § Work with Guardian Fleet to fulfill site/team telehandler needs. Typically, Guardian provides quotes/available options to the site for review. Services Support team assists with billing. | |||||||||
| o Toll Program- just initiated Q1 2022 | |||||||||
| § Toll transponder materials sent out to drivers. Ensure drivers understand toll program and what is needed from them – installation of transponder and communication of concerns, violations, etc. | |||||||||
9611376
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