Job Summary:
Provide administrative support to Site Integration and Public Affairs Departments.  Candidate will work with a limited degree of supervision and must use reasonable discretion and independent judgment in managing the flow of work within the area of responsibility.

Key Responsibilities:

• -Calendar management (prioritize and proactively resolve meeting requests and conflicts)
  

• -Discern and prioritize meeting importance with a high level of organization and consideration for the needs of the businesses, customers and key stakeholders within the company.
  

• -Provide a wide variety of administrative support to leadership and teams while exercising confidentiality, tact and diplomacy.
  

• -Prepare correspondence, communications, and responses to inquiries on behalf of supported leader(s) with limited oversight
  

• -Arrange domestic and international business travel, coordinates meeting and event arrangements, and/or tracks expenses that requires a heightened level of detail
  

• -Create, submit and approve expense reports for leader(s).
  

• -Proficient in utilizing good judgment to handle organizational requests/problems in leader’s absence or refer them to appropriate source
  

• -Coordinate department or group events or special projects

Duties for this shared resource will include:

Site Integration:
Admin duties for work team of 12-15

• -Ordering of office supplies
  

• -Onboarding/offboarding employees/contractors
  

• -PPE expendables management for team
  

• -General reference for how to’s for employees – ordering shoes/eyeglasses/document management etc.
  

• -Document management
  

• -Mailings/pickup packages
  

• -Coffee/tea supply orders/receiving/billing
  

• -Manage department vehicles 

Admin duties for site needs:

• -Facilitate visits by the plant and external – Growth tours, business visits, leadership visits – coordinate with ESS/business/external information, timing, bus/driver time, conference room booking, food delivery, etc.
  

• -Furniture purchases for site and focal point for plant needs – reference only
  

• -Voucher request/generation for site aligned activities ex: YMCA, ESS area sirens, etc – 8+/year
  

• -PMO creation for site needs not covered in other Maintenance areas.

Land management assistance:

• -Online Clerk of Court website access – multi parish – access for information for land use only

Public Affairs:

• -Manage PA site related purchases
  

• -Manage budgets for site related events (Jambalaya Throw Down, Site Strategy Launch etc.)
  

• -Assist in site related event coordination, Two/quarter, (i.e.: Crawfish Boil, Bring your child to work day, etc,)
  

• -Vendor coordination including invoice/purchasing, setup/take down, communications–phone/email
  

• -Assist with PA supported ERG related events coordination on-site 
  

• -Manage PA inventory being used – tents, swag items, roller shades, etc.
  

• -Coordinate Communication Advisory Panel meetings (set up, take notes)
  

• -Assist with other employee events as needed such as town halls or leadership tours

Site Logistics:

• Management of MOC database and file structure, significant backlog exists
  

• Combination of multiple EDMS folders into one – finalize from tenant transactions
  

• Procedure/Document review coordination

Required Qualifications:
-5 or more years of experience in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar type role.
-Willing to work overtime (extra hours beyond your regular scheduled) if required.
-A minimum requirement for this U.S. based position is the ability to work legally in the United States.
-No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Qualifications:
-Experience with the following Dow tools: SAP, Workday, Ariba, Concur, Diamond Systems, File Share Manager and Diamond Learning.
 
Education:
-High School diploma or equivalent is required.

Skills, Knowledge, and Abilities:
-Proficiency with all Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
-Maintain a high level of discretion and confidentiality.
-Self-starter exhibiting good judgment and flexibility to adapt to priority changes and demands.
-Build effective relationships, value diversity and relate well to different styles and personalities.
-Assist others and work well in a team setting.
-Independently utilizes tools and network to accomplish tasks.
-Strong technical base in administrative management systems and information.
-Should be familiar with the following Dow tools: SharePoint, Ariba, Concur, Workday, —-Diamond Systems, File Share Manager and Diamond Learning.
-High level of professional integrity, ethics and trustworthiness.
-Ability to initiate on own with minimal to no supervision.
-Excellent interpersonal skills, written and verbal communication skills.
 

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