Kelly Government Solutions is seeking an Accounting Specialist to support the accounting and finance department of one of our top clients.  This is a direct hire full-time long-term opportunity.   

Salary:  The salary range for this role is $50K – $55K a year (pay is depending on experience and education)

Benefits: 401(k), 401(k) matching, flexible schedule, paid time off, health and dental plans

Position Summary
We are seeking a detail-oriented Accounting Specialist to join the team of one of our top clients. You will play a crucial role in supporting their accounting and finance department by handling day-to-day tasks such as accounts payable, accounts receivable, and expense tracking. Your strong understanding of accounting principles and ability to manage multiple tasks efficiently will be essential.

As a member of their growing company, you will have the opportunity to contribute to their success and develop your skills in a dynamic environment. You will work closely with their finance, research, and grants management teams to ensure accurate financial tracking and reporting.

This is NOT a remote position.  Work location is the corporate office in Claremont, CA. This is a full-time position at the facility.

Essential Functions and Tasks

• Accounts Payable and Receivable: Process vendor invoices, conduct 3-way match, ensure proper expense coding, check for approvals and generate timely vendor payments. Assist in creating receivable invoices, track and apply incoming payments and reconcile accounts.
  

• Vendor Management: Collaborate with vendors and internal stakeholders to ensure invoices and payments are properly processed and aligned with contract agreements. Handle vendor inquiries related to payments and resolve any discrepancies.
  

• Expense Reporting and Tracking: Monitor and record expenses for federally funded projects, ensuring proper allocation and compliance with project budgets and federal regulations.
  

• Invoice Management: Review and verify invoices for accuracy, ensuring they align with contract terms and federal funding requirements.
  

• Data Entry and Record Keeping: Maintain accurate and up-to-date financial records and databases, including entering transactions into accounting systems, managing vendor information, and maintaining contract-related financial documentation.
  

• General Ledger Support: Assist with journal entries, account reconciliations, and month-end close processes to ensure the accuracy of the general ledger and financial statements.
  

• Audit Support: Assist in preparing documentation for internal and external audits, including audits conducted by federal government agencies. Ensure that all financial records are audit-ready and compliant with federal regulations.
  

• Reporting and Compliance: Help generate financial reports for internal stakeholders and federal agencies. Ensure that reports meet federal reporting standards and deadlines.
  

• Cross-functional Collaboration: Work closely with the finance, research, and grants management teams to ensure proper financial tracking and reporting for government contracts and grants.
  

• Other Administrative Tasks: Perform general office duties related to the finance department, including filing, organizing financial documents, and assisting with other projects as needed.

Required Education, Experience, and/or Qualifications

• Two or more years of experience in an accounting or finance role, preferably in a biotechnology, pharmaceutical, or research-related industry.
  

• Associate’s degree in Accounting, Finance, Business Administration, or a related field required. Bachelor’s degree preferred
  

• Solid experience and understanding of Full Cycle Accounting
  

• Proficiency with accounting software and enterprise resource planning (ERP) systems (e.g., QuickBooks, Netsuite, Sage, Oracle)
  

• Strong analytical skills, accuracy and high attention to detail
  

• Experience with month-end account reconciliations, General Ledger and journal entries
  

• Working knowledge of spreadsheets and databases (including Excel and Google Drive)
  

• Demonstrated ability to follow standard procedures
  

• Good communication and interpersonal skills, with the ability to work in a team environment
  

• Self-starter with efficient time management and organizational skills
  

• Ability to prioritize workload and adapt to quick changes while ensuring an accurate and complete work product and meet business critical deadlines
  

• Must be a U.S. citizen

Desired Education, Experience, and/or Qualifications

• Certification in accounting (e.g., Certified Government Financial Manager (CGFM) or other relevant certifications) is a plus
  

• Experience assisting in a financial audit
  

• Experience with government grants and contracts, such as Small Business Innovation Research (SBIR) or Broad Area Announcements (BAA)
  

• Experience with QuickBooks, NetSuite, Unanet, Deltek or other DCAA compliant accounting systems
   

If you are interested in this opportunity or know someone who would be interested and qualified, contact Bonnie Garrett by sending a Word formatted resume to bonnie.garrett@kellyservices.com

Important information: This position is recruited for by a Kelly Services Government specialty division Kelly office, not your local Kelly branch. To be considered for this position, you must submit your resumes to the recruiter designated. If you have questions about the position, you may contact the recruiter recruiting for this position directly via email.

Kelly Government Solutions (KGS) is a specialty service of Kelly Services, Inc., a leader in providing workforce solutions. KGS provides experienced staff to the federal government and its key suppliers, including prime and small business contractors. Through services such as government contract staffing, workforce management and project management, and contract compliance services, KGS is able to supply talent to both public and private sectors alike. Visit www.kellygovernmentsolutions.com
 

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