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Administrative Assistant
Fort Walton Beach, FL, US
Office
High School or equivalent
Full Time, Temp to Hire
Entry Level
On-site
Aerospace and Defense
First Shift (Day)
Fort Walton Beach, FL, US
Entry Level
Full Time, Temp to Hire
Aerospace and Defense
On-site
Office
High School or equivalent
First Shift (Day)
Job details
Administrative Assistant
Location: Corporate Office, Fort Walton Beach, Florida
Pay Rate: $19.00-$21.00
Monday-Friday 8:00-5:00
Summary:
Kelly Services is seeking an organized and professional Administrative Assistant to support office personnel and various departments.
Essential Duties and Responsibilities:
-
Reception Duties:
- Answer incoming calls promptly and direct them to the appropriate personnel.
- Take messages and manage calls when personnel are unavailable.
- Provide information about the organization to callers.
- Answer incoming calls promptly and direct them to the appropriate personnel.
-
Visitor Management:
- Greet and assist on-site visitors, determining their purpose and announcing them to staff.
- Greet and assist on-site visitors, determining their purpose and announcing them to staff.
-
Scheduling:
- Manage and update appointment calendars for executives and HR.
- Assist with scheduling meetings and organizing conference rooms.
- Manage and update appointment calendars for executives and HR.
-
HR Support:
- Aid in new hire processes and maintain organized electronic personnel files.
- Aid in new hire processes and maintain organized electronic personnel files.
-
Administrative Tasks:
- Perform filing, photocopying, and data entry as needed.
- Process vendor invoices and travel expenses.
- Support departments with special projects.
- Perform filing, photocopying, and data entry as needed.
Qualifications:
- Education: High school diploma or equivalent; one year of administrative experience preferred.
- Skills:
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with HR systems and government contracting is a plus.
- Strong communication skills and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Other Requirements:
- Ability to maintain discretion and confidentiality.
- Must be able to walk up and down stairs daily and lift up to 20 lbs.
9596668
9596668
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