Now Hiring!

100% Onsite in San Mateo, CA

Administrative Coordinator

Monday- Friday 8AM-4PM

$35-$40/HR- DOE

The Role: We are seeking a highly effective and organized individual for an Administrative Coordinator

Key Responsibilities:

• Deliver an excellent first impression
  

• Serve as the point of contact / reception for visitors during business hours
  

• Sign visitors in and coordinate all on-site meetings
  

• Create a welcoming environment for visitors and guests (e.g., A/V set up, meeting coordination)
  

• Coordinate meeting logistics (e.g., catering, preparing conference room, etc)
  

• Collaborate with the IT and People departments to ensure that each team member has the equipment they need to do their job well, from Day 1
  

• Order and coordinate on-site and virtual meeting and events (including catering – two team lunch orders/week)
  

• Manage correspondence (e.g., letters, packages) by handling and distributing incoming/outgoing mail
  

• Work with HR operations to deliver on-site administrative tasks (e.g., I9 verification, on-boarding, etc)
  

• Own office/facilities delivery
  

• Maintain all office equipment and call maintenance when necessary (e.g., printers, lights, refrigerator, broken doors)
  

• Keep reception area, conference rooms, and all common areas organized
  

• Assist with conference room scheduling
  

• Coordinate any mail/ shipping
  

• Inventory of office/kitchen supplies and restock as needed

About you:

• Coachable; continuously learning, open to feedback, willing to adapt and change, applying new skills to maximize efficiency
  

• Empathy; loves to support a kind, talented, hard-working team
  

• Driven; works without instruction or direction
  

• Proactive rather than reactive; reduces complexity to simplicity
  

• High-degree of professionalism; extremely cognizant of responsibility as “first impression”
  

• Culture carrier; embodies our values
  

• Experience at a tech or biotech company of similar size

#CB #p1

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